October 16, 2018, 11:54:51 PM

Author Topic: Application for Approval Form  (Read 3194 times)

Bill Warner

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Application for Approval Form
« on: October 29, 2008, 08:26:47 PM »
To begin the architectural approval process, please complete, sign, and date the attached Application for Approval form (2 pages).

Include the following items with the application:

1. A complete description of the proposed project.  This must include

a) an overall description of the project,
b) complete dimensions of all aspects of the project,
c) a description or samples of all materials to be used in construction of the project,
d) and a description, samples, color chips, or photos showing the colors to be used.

There is a limited amount of space on the application form for this.  Use additional paper if necessary.

2. A site plan drawing clearly showing the location of the proposed project, including dimensions of the project and distances from all lot lines.  This should be drawn on a copy of your lot survey, showing all easements and setbacks.

If you use your lot survey as the basis for your site plan, please enlarge it before drawing in your project plan so that the final drawing is clearly legible.  If you do not have, or cannot obtain, a copy of your lot survey, you may submit a hand-drawn sketch of your property as long as it is legible and clearly shows the location of the proposed project in relation to the house, the lot lines, and any existing improvements.

The site plan drawing is required for all requests except siding, painting, or roofing of the existing house.

3. Any of the following items that will help the Architectural Committee visualize what you are planning.

a) Specifications (e.g. manufacturer's brochure)
b) Elevation drawings
c) Construction Plans
d) Architectural drawings
e) Photographs
f) Other

4. Unless you will be doing all of the work on the project yourself, please be sure to complete Section E of the Application Form with your contractor's name, address and phone number.  Use additional paper if necessary for multiple contractors.

5. If your proposed project includes a fence, you must also submit a completed Fence Requirements form.

In short, the more detailed plans that you submit, the more quickly the committee can complete it's review of your project, and the more smoothly the approval process will go.  During the review process the committee may request additional information and/or need to view the site.

After the Architectural Committee has reviewed your plans, a decision for approval or denial will be made by the Committee and/or the Board of Directors.  You will be notified of the final decision within thirty (30) days after complete plans and specifications have been submitted.

Please submit your application form and completed plans to the Architectural Committee by mail:

Architectural Committee
Amberleigh Village Homeowners Association, Inc.
PO Box 5793
Lafayette, IN 47903-5793

Email Instructions: If you prefer to email your application, you can scan your completed and signed application form and other documents. Attach your scanned documents to an email message addressed to:


Acceptable attachment formats: PDF or JPEG.  Please do not send proprietary file formats such as Microsoft Word, Excel or PowerPoint.

If you have any questions about the approval process, or about the status of your application, please contact the Association Manager's office at 765-429-8831.

Adobe PDF Documents:  To view and print a PDF document, you will need to have the Adobe Reader software installed on your computer.  Adobe Reader is available as a FREE download, and supports Linux, Mac, Windows, and several other platforms.
« Last Edit: May 02, 2012, 09:54:30 PM by Bill Warner »
Bill Warner, AV Forum Administrator

Amberleigh Village Homeowners Association, Inc.